Privacy Policy

Smart Wrestler ("we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our wrestling tournament management platform.

1. Information We Collect

Personal Information

We collect information you provide directly, including:

• Account Information: Name, email address, phone number, date of birth
• Role Information: Whether you are a wrestler, parent, coach, or administrator
• Team/Club Information: School name, club affiliation, team membership
• Athlete Information: Weight class, experience level, competition history
• Parent/Guardian Information: For minor athletes, we collect parent/guardian contact details

Automatically Collected Information

• Device Information: Browser type, operating system, device identifiers
• Usage Data: Pages visited, features used, time spent on the platform
• Log Data: IP addresses, access times, referring URLs
• Location Data: General geographic location based on IP address

2. How We Use Your Information

We use the information we collect to:

• Create and manage your account
• Process tournament registrations and manage brackets
• Facilitate communication between coaches, parents, and athletes
• Send notifications about tournaments, matches, and weigh-ins
• Provide weight tracking and goal-setting features
• Generate statistics and performance analytics
• Improve our services and user experience
• Ensure platform security and prevent fraud
• Comply with legal obligations

3. Children's Privacy (COPPA)

Our service is designed to be used by wrestling athletes of all ages, including children under 13. We are committed to complying with COPPA and protecting children's privacy:

For Users Under 13

• We require verifiable parental consent before collecting personal information
• Parents receive email notification and must approve account creation
• We collect only information necessary for tournament participation
• Parents can review, modify, or delete their child's information at any time
• We do not condition participation on disclosure of unnecessary information

Parental Rights

Parents and guardians have the right to:

• Review their child's personal information
• Request deletion of their child's personal information
• Refuse further collection or use of their child's information
• Consent to collection but prohibit disclosure to third parties

To exercise these rights, please contact us at privacy@smartwrestlingtracker.com

4. Information Sharing

We may share your information with:

• Tournament Organizers: To facilitate event registration and management
• Team Coaches: For roster management and athlete coordination
• Parents/Guardians: Information about their linked minor athletes
• Service Providers: Third parties who assist in operating our platform (e.g., email services, payment processing)
• Legal Requirements: When required by law or to protect our rights

We never sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your information:

• Encryption of data in transit (TLS/SSL) and at rest
• Secure authentication using Firebase Authentication
• Regular security audits and vulnerability assessments
• Access controls limiting who can view personal information
• Employee training on data protection practices

6. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Maintain historical tournament records and statistics

You may request deletion of your account and associated data at any time by contacting us. Some information may be retained as required by law.

7. Your Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Receive your data in a portable format
• Opt-out: Unsubscribe from marketing communications
• Restriction: Limit how we process your information

8. Cookies and Tracking

We use cookies and similar technologies to:

• Keep you logged in to your account
• Remember your preferences
• Analyze platform usage and improve our services
• Ensure security and prevent fraud

You can control cookie preferences through your browser settings. Note that disabling certain cookies may affect platform functionality.

9. Third-Party Services

Our platform integrates with third-party services:

• Firebase (Google): Authentication and user management
• Stripe: Payment processing for tournament fees
• ZeptoMail: Transactional email delivery

These services have their own privacy policies governing their use of your information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on our platform
• Sending an email notification to registered users
• Displaying a prominent notice on our website

Your continued use of the Service after such changes constitutes acceptance of the updated Privacy Policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: